====== Deposits & Liability ======

**Navigation:** //Invoice -> Deposits & Liability//

===== About =====
//Deposit// (prepayment made for Offers) or //Liability// (agreements & responsibilities) can be added per [[userdocs:travelwise:documents_management:invoice:issue_invoice_offer|Offer]] in the form of remarks. The remarks queue is empty by default for a correct manual choice.

In regular practice there are 2 deposits linked to the Offer:
  - upfront prepayment;
  - rest prepayment.

{{:userdocs:travelwise:documents_management:invoice:rn.png?nolink|}}

As soon as a real deposit date and the deposit remark creation date can be different, separated dates in the fields: //'Internal Remark Date'// (i. e. //remark creation date//)  & //'Deposit Date'//. Later changes of //Deposit Date// affect //Internal Remark Date// only if they are equal. If not - //Internal Remarks Date// remains the same.

The value based on //'+ Days'// field is calculated automatically according to the rules:
1. When, for example, //+60// is entered into date field then the system //automatically summarizes 60 days to todays date// (or //confirmation date for offers//) and set the value (number of days may vary from 1 to 999).
2. When //-60// is entered into //'date'// field then the system //automatically deducts 60 days from departure date// taken from invoice/offer header and sets the value  (number of days may vary from 1 to 999).

Sorting is made by deposit date (ascending).
Information per deposits & liability within Order is available at: //Order -> Invoice Lines//

  * For a new deposit //'Amount'// the total sales amount of the invoice is suggested by default.
  * The value for //'Deposit/liability'// column is autocompleted for a new line based on the previously selected value as most companies use the same one in their workflow (deposit or liability).
  * Deposits connected with confirmed remarks are not shown on invoice report.
  * 'Please note that the Deposit value is less than 100%' warning appears on adding a deposit with listed condition.

===== Deposits/Liability in Invoice =====
(Deposits/Liability info is supported by //'Invoice With Deposits'// [[userdocs:travelwise:getting_started:settings:company_settings:report_settings|template]])
{{:userdocs:travelwise:documents_management:invoice:inv_deposit_flight_only.png?nolink|}}

**Note**
//Public remarks// are displayed on page 1 for [[userdocs:travelwise:documents_management:invoice:credit_note|Credit Notes]], on page 2 for Invoices.

===== Reporting =====
Report per/for a customer becomes generated in: **Reports -> Finance -> Deposits & Liability**. [[userdocs:travelwise:reporting:finance:deposits_liability|Read more...]]

===== Deposit Product =====
Learn also about tracking deposits as invoice 'product':
[[userdocs:travelwise:documents_management:invoice:deposit_product|deposits product handling in invoice]].