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userdocs:travelwise:getting_started:settings:multicurrency [2016/03/22 23:51] tt [Remarks] |
userdocs:travelwise:getting_started:settings:multicurrency [2019/09/21 09:53] (current) dokuwiki_sync |
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| - | ====== Supplier Request ====== | + | ====== Multicurrency Invoicing Settings ====== |
| + | The feature allows to issue invoices for certain customers in their local currencies. | ||
| - | **Navigation:** //Order -> Send Requests -> Supplier (F11)// | + | **Note** |
| + | Relation between //customer// and //currency// is set on customer creation and can be changed afterwards only if there are no Invoices issued for the customer. It works like this to avoid any mess in finance for the customer. | ||
| + | When feature is disabled, local company currency can be applied only (the one set in //Tools -> Company Settings -> Finance -> Currency//). | ||
| - | Read more about related functionality: [[userdocs:travelwise:documents_management:customer_confirmation|Customer Confirmation]]. | + | ===== Company Currency ===== |
| + | **Navigation** | ||
| + | to switch on the multicurrency setting generally, enable it from main menu: | ||
| + | //Tools -> Company Settings -> Finance -> Allow MultiCurrency// | ||
| - | ===== About ===== | + | ===== Customer Currency ===== |
| + | On a [[userdocs:travelwise:data_loading:customer|customer creation]] the company default currency (//'Invoice in default currency'//) is set by default in a //'Customer'// tab. | ||
| + | {{:userdocs:travelwise:getting_started:settings:multicurr.png|}} | ||
| + | To define another currency, disable the above mentioned setting and select the required currency from //'Invoicing currency'// dropdown list. | ||
| - | A document to be sent to supplier to request, confirm, change or cancel reservation made through supplier's chain. | + | As a result, additional fields with the local currency become added in invoice and its data is taken for accounting //(see below, highlighted with green).// |
| - | Becomes generated based on Order segments: Car, Hotel, Misc, Transfer, Sightseeing. | + | {{:userdocs:travelwise:getting_started:settings:multicurrency_inv.png|}} |
| - | ===== Settings ===== | + | ===== Multicurrency & PNR ===== |
| - | ==== Type ==== | + | On invoicing the currency from a PNR is validated. |
| - | * Include full itinerary; | + | * If it is not equal to the one defined in //Tools -> Company Settings -> Finance -> Currency//, and customer has got no multicurrency //(see the pictures above)//, then the ticket currency becomes converted to the default one (HC) via regular [[userdocs:travelwise:data_loading:exchange_rate|exchange rate]] and this price is taken for invoicing. |
| - | * All segments of one supplier; | + | * If customer has got multicurrency, and it is equal to the ticket currency (for example, that is the case for www.t2t.dk) then the ticket price is copied to //sell price local//, and the HC price is calculated //(DKK in Denmark & etc.)// using regular exchange rate. |
| - | * Selected segments; | + | * If customer's currency is different from the ticket currency (abstract example to cover all cases), then local HC price is calculated using regular exchange rate from HC currency to local. |
| - | * Show passengers names with each segment; | + | |
| - | * Reminder to supplier; | + | |
| - | * Include net rates. | + | |
| - | + | ||
| - | ==== Action ==== | + | |
| - | * Print Preview; | + | |
| - | * Print; | + | |
| - | * E-mail. | + | |
| - | + | ||
| - | ===== Mail Settings ===== | + | |
| - | * //'CC'// for mailing is completed per a supplier with info from //'F11 e-mail'// field of a [[userdocs:travelwise:data_loading:supplier|supplier profile]]. | + | |
| - | * //'BCC'// for mailing is completed generally with e-mail of your company in //Tools -> Company Settings -> Settings -> Mailing: MailSupplierCopy// for getting the copy in your mail box and automatical attaching to the Order at //'Related Documents'// tab. | + | |
| - | + | ||
| - | ===== Header ===== | + | |
| - | For Your Action | + | |
| - | + | ||
| - | ===== 'From' field ===== | + | |
| - | Is autocompleted with general host company contact details from [[userdocs:travelwise:getting_started:settings:company_settings?&#general|Company Settings]], but can be overruled with custom information depending on the brand. | + | |
| - | {{:userdocs:travelwise:documents_management:f11_from.png|}} | + | |
| - | [[userdocs:travelwise:getting_started:settings:company_settings?&#brandsupplierreportheader1-4|Read more]] about the related settings. | + | |
| - | + | ||
| - | ===== Remarks ===== | + | |
| - | {{:userdocs:travelwise:getting_started:settings:supp_remark.png?nolink|}} | + | |
| - | + | ||
| - | ===== Note ===== | + | |
| - | * Number of rooms is merged when there is only one passenger name. | + | |
| - | * Children ages are displayed next to the names as supplier needs to know it for the dicounts. | + | |
